How important it is to have Expense management along with travel management for corporates?

Cost is becoming a very important area of concern for various companies. With so much fierce competition in the market, the price of their product defines the revenue and profit margins. Higher the company expenses lower the profit margin gets. Since travel budget is the first impacted during cost cuts, having an expense management system integrated with travel portal is a must for corporates. This not only helps in streamlining the travel budget but also helps in cutting down unwanted expenses during corporate travel. Having a customized travel management system helps a lot in maintaining an efficient travel budget for the company.

Since business travel has become a part and parcel of the current corporate world, a dedicated travel management system is necessary to support the travel plans. QuadLabs which is a corporate solution provider company has such travel portals that are highly efficient in handline expense management. If your team works on a tight budget, then the below benefits of this travel management system will help you in running lean.

1  .    These tools are integrated with end-to-end automation technology and are self-sufficient in booking travel itineraries as they connect directly to the airline base through NDC.

2  .       All the policies and approval workflows can be easily integrated into these tools and customization is simple. This prevents any unwanted travel bookings that defy any company policy either compliance or integrity.

3  .  All the travel transactions can be tracked and usHow important it is to have Expense management along with travel management for corporates?

Cost is becoming a very important area of concern for various companies. With so much fierce competition in the market, the price of their product defines the revenue and profit margins. Higher the company expenses lower the profit margin gets. Since travel budget is the first impacted during cost cuts, having an expense management system integrated with travel portal is a must for corporates. This not only helps in streamlining the travel budget but also helps in cutting down unwanted expenses during corporate travel. Having a customized travel management system helps a lot in maintaining an efficient travel budget for the company.

Since business travel has become a part and parcel of the current corporate world, a dedicated travel management system is necessary to support the travel plans. QuadLabs which is a corporate solution provider company has such travel portals that are highly efficient in handline expense management. If your team works on a tight budget, then the below benefits of this travel management system will help you in running lean.

1  .       These tools are integrated with end-to-end automation technology and are self-sufficient in booking travel itineraries as they connect directly to the airline base through NDC.

2  .       All the policies and approval workflows can be easily integrated into these tools and customization is simple. This prevents any unwanted travel bookings that defy any company policy either compliance or integrity.

3  .       All the travel transactions can be tracked and used for analysis. Based on the insights generated the business make updates or change their travel policy to suit the business needs. This helps the company to track the travel budget as well.

4  .       The booking reports are generated by the tool itself and stored securely. They can be easily accessed from the portal. This helps the employee in managing his or her expenses during the trip and avoid unwanted costs. Moreover, submitting these reports is straightforward and can be done directly from the tool.

5  .       Since the bookings are in a centralized system, the company authorities can track the location of an employee in case of an emergency and help them as and when needed. This keeps employees safe and secure in this fickle world.

6  .       This tool has a smartphone application available for both android and ios operating systems, hence accessibility during travel time is not an issue with this tool.  

      These are just a few benefits that a company gets when they opt for a customized travel management system. With so much focus on cost and lean working, this expense management system not only helps in optimizing travel costs but also prevents policy violations that may cause huge fine to a company. Time is money and this tool just does that by streamlining the corporate booking process. These centralized, automated, and secure expense management systems are the right choice for the business in the current scenario to save cost and time. Hence, wait no more and get in touch with QuadLabs and get a customized version of the travel management system that suits your requirement.ed for analysis. Based on the insights generated the business make updates or change their travel policy to suit the business needs. This helps the company to track the travel budget as well.

4  .       The booking reports are generated by the tool itself and stored securely. They can be easily accessed from the portal. This helps the employee in managing his or her expenses during the trip and avoid unwanted costs. Moreover, submitting these reports is straightforward and can be done directly from the tool.

5  .       Since the bookings are in a centralized system, the company authorities can track the location of an employee in case of an emergency and help them as and when needed. This keeps employees safe and secure in this fickle world.

6  .       This tool has a smartphone application available for both android and ios operating systems, hence accessibility during travel time is not an issue with this tool.

These are just a few benefits that a company gets when they opt for a customized travel management system. With so much focus on cost and lean working, this expense management system not only helps in optimizing travel costs but also prevents policy violations that may cause huge fine to a company. Time is money and this tool just does that by streamlining the corporate booking process. These centralized, automated, and secure expense management systems are the right choice for the business in the current scenario to save cost and time. Hence, wait no more and get in touch with QuadLabs and get a customized version of the travel management system that suits your requirement.

Automate your backend travel operation and booking fulfillment with mid-office

There is an intense competition in the travel market at all level, which makes the travel agencies to perform better and better in order to stay in the competition. Mid office and travel back office system management is considered one of the most crucial system that enable them to offer satisfying travelling experience to the customers through quality support. However, it can prove to be a difficult process where possibility of errors remain high if travel agencies doesn’t have a system. The best way to prevent is by automating backend travel process with mid office system for resolving issues of travelers in real time.

Importance of automating backend travel operations and bookings

In travel industry, the management of back office is as crucial as the front end. It includes operations such as enquiry management, booking management, supplier management, generating invoices & reports and regulatory compliance which covers the administration and support personnel that doesn’t require client facing. Automating these functions saves a lot of time, effort and money for the company, which enhances their productivity and performance and offer more satisfaction to the customers. Some of the main backend travel operations that can be automated using mid office are as follows:

1.      Invoicing and reporting: Calculating cost of sales and revenue can be tedious yet significant task, which needs to be performed on a regular basis. Manually carrying it out requires prolonged time and effort, which can be saved by automating the process using automation tools such as XChange mid office system. It helps the travel agency to generate accurate reports while tracking the payments and bookings in real time.

2.      Business intelligence: Travel agencies are required to develop effective travel policies and compliances, travel pattern reports along with monitoring the labor cost. It involves a lot of manual work, but with mid office system, the company can reduce their labor cost and increase their productivity through reduced time consumption using integrated applications.

3.      Commissions of suppliers and agent: It is also necessary to calculate the commissions of sub-agents, suppliers and vendor which include hotel, flight, car rental etc in order to find out the exact revenue generated. By automating this operation, the company won’t need to carry out this confusing and hectic task.

4.      Customer relation: Certainly one of the most important aspect of travel agency is to maintain good relations with the customers for which, travel CRM software should be utilized. Mid office system can also act as travel CRM system where customer services can be automated to provide real time support to the travelers along with after care services such as promotion and feedback.

Automation utilizing mid office system gives all that could possibly be needed advantages to the travel agency which help them in keeping up their position in the market and target an ever increasing number of clients to improve their revenue. However, it is necessary to hire the services of a reputed travel technology providers such as, QuadLabs who is very much perceived and exceptionally experienced in the field to robotize your booking and backend travel operations.

How much growth travel and tourism industry is expecting in 2017?

The Travel industry has witnessed a massive evolution in the last few years due to the latest advancement in the technology, offering the customers and travel agencies to make a proper interaction with each other during and after the trip. The evolution in the industry has been so drastic in recent years that many would think, it won’t grow at the same rate in 2017 and beyond. However, it is certainly not the case as technology seems to be improving the way we travel more ardently than ever before, giving the industry higher growth expectation in 2017. Below are mentioned some of the areas which may witness a remarkable growth in the travel industry.

1.      Travel technology solutions: With technology developing a clear path for improvement in the travel industry, in 2017, we will witness more of it in the form of On-Cloud travel, ERP solutions, travel management software and much more. In today’s competitive world, technology has given travel companies a way to target their potential audience by offering just the kind of services they actually desire. This is possible due to the introduction of cloud technology in the industry, which has quickened the online booking system and interaction between the customer. Reducing the overall expenses while developing a healthy relationship between the travelers are going to give exceptional growth to travel companies, which has been possible due to the advancement in technology.

2.      Virtual reality (VR) and Augmented Reality (AR): This is a revolution is travel industry, which is speeding up real quick and perhaps in the near future, used by every travel related companies in order to showcase and market their travel products to engage potential customers. Up until now, virtual reality has only been used for gaming and movie viewing, however, its entrance in the travel industry would allow the companies to give a clear and 3D experience of their travel products such as hotel rooms, sightseeing, cruises, activities, that would persuade them to buy the travel package. Words can only describe how good their services can be, but with augmented reality, the customers can actually experience it while sitting at home. Nothing could be more persuasive than this.

3.      E-Passports: Travel industry is growing incredibly. People are travelling from one country to another more often, which has made the airport staff busy and instensified the security. With E-Passports, travelers can easily carry and showcase their personal information in a form of digital data instead of the real card, which could be lost, causing a great mishap. Virtual passports would also simplify the check in process using a digital photo, offer instant accessibility and save time from custom inspection and immigration.

Other major travel technologies that are helping the industry grow seamlessly include travel bots, voice interface and wearable devices that makes the life of a traveler easier. With such inventions and advancements, the travel industry can show a remarkable growth in 2017 with a considerable amount of increase in the number of travelers, it may take some time to witness the exact effect.

Is On Cloud the future of Travel Technology Industry?

Cloud technology is the latest trend in the travel technology industry, which has taken the travel industry by storm. When it comes to on cloud solutions, travel industry seems to be benefitting the most out of it. Cloud computing has offered a great deal of flexibility in how travel agencies offer their services to the clients and nonetheless, it has fast paced greatly how industry operates their functions. The travel ERP system, which is responsible for ensuring the customer has a smooth experience while booking their travel products online and receiving the most dedicated, uninterrupted and fast services during their trip. On cloud technology has so many advantages to the travel ERP software that it can safely be assumed that it surely holds the key to the future of the travel industry.

Benefits travel industry is enjoying through on cloud technology

·         Flexible and economical: On Cloud travel ERP system not only help customers get flexible online bookings and save money, but also help the travel companies to save a considerable amount. It offers the needed storage on cloud saving money in buying expensive hardware. It also decreases the amount of space required to operate the business cycle, thus aids the business to reduce great expenditure, especially in the off season.

·         Software solution: Travel ERP on Saas (Software as a Solution) offers travel companies hosting services on the basis of monthly, annual and other subscription. It provides numerous software solutions such as developing needed softwares at a reduced price, not setup, installation or license required, easy upgrades and better fast online booking system. It doesn’t require any maintenance or a technical professional to install and configure, thus removing extra expense.

·         Security: One of the most significant benefits cloud technology offers to travel companies is security. They are responsible for saving card details and other personal information of their customers and it is necessary to offer secure and encrypted solution to make sure the data provided by the customers remain confidential. With on cloud travel ERP solution, services such as backup recovery, redundancy, multiple firewalls, etc. are provided to the companies.

·         Fast availability: With increasing number of online travel bookings, customers want fast processing, which travel agencies must provide in order to keep up with the demands of online travel arrangements. Cloud technology offers greater mobility to the client where they can access the website and application from anywhere in the world as long as they have access to the internet. This allows the travel companies to stay connected with their potential clients, offer improved customer service and expand their business.

All this tells the importance of on cloud technology for the travel industry, which certainly cannot be overlooked. Today, many travel agencies are transforming their travel ERP system to complete cloud based by employing the services of respectable travel technology agencies. One such company is QuadLabs, which is a multiple award winning and globally recognized firm, best known to offer the most trustworthy and industry focused cloud computing technology to travel agencies.

How consolidator can use travel technology to grow their business?

Consolidators are distributors who sell travel inventories like flights, hotels, cars etc in bulk who are also called a broker or General Sales Agent (GSA). They purchase travel inventory at a significant discount, allowing travel agents to sell it to the general public at a low rate by targeting niche markets. They offer reduced prices, flexibility and convenience to the Travel Agent, which is not available while booking from the physical bucket shops. They are now used by millions of people to book online because of these major benefits. Travel technology also offers necessary distribution solutions for B2B agents by allowing them to target greater audience and increase their sales by selling these to both individuals and businesses. Some of the major benefits these consolidators can enjoy through travel technology are as follows:

·         Offering the customers most competitive rates: One of the most common benefits consolidators gets from adopting travel technology is they get to offer the best airline seats, hotels etc to other businesses and individuals at a relatively low rate. The B2B software solutions designed by these travel technology providers provide best prices, which helps the company increase their sales and revenue and at the same time offer convenience to the public. However, customers get such discounts while booking online a couple of months prior to the date journey as the rates increases drastically as the date closes.

·         Online booking offers utmost convenience to the user: With online bookingengine, customers can use the services of consolidators from their home or office and book their airline tickets, hotel, cars etc at a reduced rate online. They can easily search for their preferred flights in business and economy class and book them through the online payment way in advance without stepping out.

·         Target the niche market: Travel technology also offers GSA solutions for B2B agents by helping them target only the niche market with potential customers, so that the conversion rate could be higher. By identifying the areas where customers are most likely to attend their services, the B2B software solutions only market the agents offering to that particular area, lowering the marketing budget and enhancing the sales.

·         Automatic and real time confirmation: It also reduces the burden from the cosolidators to notify the customer about their bookings as the distribution solution do that for them. The customer can see real time inventory while searching online and upon booking their, they will receive automatic notification confirming their booking, leaving the GSA agent to save time and effort.

·         Additional offers and discounts: Travel technology solutions allow the consolidators to attract more and more customers by providing them offers and discounts on bookings through their portal. With bank offers, wallet balance and other additional offers, they can tackle the stiff competition in the market and increase their sales by a good margin.

QuadLabs, travel technology providers offers the most reliable and sales oriented benefits to GSA agents/Consolidator to help them enhance their business and sales.

What are the top features of the B2C and B2B travel Solution?

B2B and B2C travel softwares are two vital business travel solutions that allow the travel company to provide travel services to both direct customers and travel agents. Today, everyone wants to get the best travel deals possible on the internet, and that is the reason travel technology provider needs to offer travel solution for both online travel agnet and B2B reseller. Having B2B and B2C travel solution would allow the company to provide utmost satisfaction to their travel agents and customers and help them enhance their overall productivity. Some of the best features of B2B agent dashboard and B2C online travel solution are mentioned below:

·         Hotel and Flight booking: The first and foremost feature of online booking software for B2C and B2B travel portal is to offer flexibility and convenience to the client for booking hotels and flights easily. It allows the user to search for preferred hotels and flights based on price and location along with cancellation policy and other necessary benefits.

·         Real time online booking and availability: One of the major feature of this travel agents software is that it would help the people to see the hotels rooms and flight in real time availability so that they can secure a spot easily and make better decision.

·         Automated booking confirmation: One of the best features of travel agent’s technology is the client will be able to get an automated booking confirmation after booking a travel product. This reduces the workload from the travel agency and helps the customer to know the status of the booking without manually asking.

·         Proper management system: Management of travel booking is a very hectic task for the travel agencies, but with B2B and B2C travel solutions, this can be done using its remarkable critical database management system filled with many interactive features.

·         Multiple language and currency support: When you are targeting customers from all over the world, it is necessary that you offer them convenience to read their language and pay with their currency. It increases the trust and bond and also help them understand better about the travel product.

·         Control access to agents by different levels:  The travel agency can also control their agents from accessing important information to certain levels. This is necessary as it would offer more security and privacy.

·         24/7 support system: The best thing about B2C and B2B travel portal software is the user will get 24 hour support all day whenever faced with any kind of issue. They can fix issues and bugs in the online booking system so that the clients don’t have to wait to book their travel products.

·         Agent Management:- Travel agencies can manage multiple agents located at different locations across the world. Travel technology can provide system to manage their sub agent (b2b2b) and also can provide white label solution.

·         Mark ups and discount: Travel agencies can also manage multiple marks and discounts structure at various levels.

·         B2B Agent Dashborad: A flexibility for B2B Reseller’s provides a Online Booking Engine to Subagents. Subagents can create & manage their own Booking without any dependency on the Xhost (provider of B2B Agent Dashboard).

All in all, any aspiring or established travel agency should adopt B2C and B2B travel portal solution in order to accomplish their organizational goals easily. QuadLabs is a renowned and leading travel technology provider that helps travel agencies to develop reliable and user friendly online booking systems for B2B and B2C, so that they can easily attract the potential customers from all over the world.

Address:- 

QuadLabs Technologies Limited

720, 7th Floor,JMD Megapolis, Tower B,

Sohna Road, Sector 48,

Gurgaon 122018, Haryana, India

Phone: +91 124 663 6999

Web: http://www.quadlabs.com  Email: marketing@quadlabs.com